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Inventory & ERP Solutions For Businesses

Inventory Module

The Inventory module in Total Lean Management software provides the foundation for all the other material management modules to ensure all the activities related to your parts can be managed in one integrated solution. 

From design and into production, TLM supports the variety of activities needed to include:

  • Design Status controls.
  • Control Plans.
  • Approved Inspection templates by type and revision.
  • Approval controls.
  • Work Order Templates.
  • Linked Documents.
  • Linked suppliers.
  • Cost Information.
Quantity/ Location/Availability

Whether parts are bought and received, or produced in-house, you need to know how many you have, where they are, and their availability status based on the outcomes of any quality controls.

TLM handles all your inventory storage and location information with locations designated for a particular availability status.  With Total Lean Management (TLM) Inventory Software you can:

  • Set up unlimited storage locations.
  • Indicate quality control availability.
  • Manage expiration dates for perishables.
  • Use bar coding for quick identification.
  • Print physical Inventory checklists.
  • Link qty/locations to:
    • PO/PO Line items
    • Inspections
    • Work Orders
    • Sales Orders
    • Lot Number
    • Serial Number
    • Transaction History

Inventory Module

TLM Quality Management Software – Turning the Complex into Simplicity.

Total Lean Management (TLM) Software provides a dual technology, upstream/downstream digital landscape to both easily create and find needed records, AND connect records that are a result of work flows, such as Inventory, Purchase Orders, Receiving Inspections, Non-conforming materials, Suppliers, and Corrective Actions.

  • Custom fields allows variation in part data fields for catalog numbers, or other data specific to your business.
  • Estimate standard cost data, estimate labor costs, shipping costs.
  • Apply variable costs based on supplier volume discounts.
  • Define minimum quantities that trigger reordering from the. Purchase Order Module
  • Capture pictures to support inspections.

The Inspection Module can make up for inadequate ERP quality functionality through integration.

  • Connection Manager is configured to import the specific data needed.
  • TLM then makes Parts Data, PO Line Items, or ERP NCR data available throughout TLM.
  • TLM Automatically imports the data you define as needed to support your unique workflows.
  • Define the Entire Bill of Materials of assemblies and sub-assemblies.

  • Integrated with ECR/PLM Module for Product Lifecycle Management (PLM).

  • Engineering Change Requests can be supported with Multiple DCO document releases.

  • TLM allows you to create that sweet spot of record detail for maximum efficiency.

  • Create a material management system that doesn’t force you to make work flow concessions.

  • Interlinked between Sales Orders, Purchase Orders, Inspections, Documents, CAPA, NCRs, etc.

  • Define Inspection templates using AQL settings to auto load inspection checklists.

  • Images can be attached or linked to the Inventory/Part record being inspected.

  • Link to Action Plans, Deviations, as well as Approvals with the enforced system setting rules as needed.


Fusion Technology is what happens when information integration creates a higher-level management system beyond individual workflows.  TLM Inventory Management software incorporates this technology by integrating with other TLM solutions to create a Total Lean Management Software approach that provides all stakeholders with a picture of inter-related QMS events across your entire organization.

It also serves to create the foundation of your company’s digital landscape which saves you as much as possible from purchasing disconnected stand alone software, and provides the technical support for integrating other information systems when necessary.

All TLM software modules are rolled up to a user specific dashboard and summaries of each user's dashboard can be automatically emailed to ensure QMS activities are scheduled and prioritized accordingly.

In addition, the TLM dashboard helps users navigate to where tasks are performed, making it easy for new users to adopt the software without having to pay for extra training before being able to put TLM software to work for your company.

The TLM Inventory Module within your quality management system software provides your company with the ability to utilize your parts data throughout the QMS under almost any circumstances that might also change over time.

This includes other TLM modules, such as:

  • Purchase Orders
  • Inspections
  • Work Orders
  • Control Plans / FMEA
  • ECRs / PLM Projects
  • Rejected Materials
  • CAPA
  • Customer Feedback/Complaints
  • Deviations

Accounting Integration:  Parts and their associated purchasing activity inevitably has to arrive into the chart of accounts of your accounting software.  While adding accounting capabilities is on our long term development road map, as that would further cement our position as the mother of all QMS Super Apps, TLM can now simply integrate with your accounting software if that becomes a necessary addition to your ideal digital landscape.

Of all the factors that drive human behavior, whether positive or negative, none are as universal as the need to evolve, whether we are conscious of it or not.

Your management team can create impressive organizational growth by harnessing this basic element of the human experience and the TLM audit module is one of the key tools for their success in this effort.

By organizing key aspects of how work is done, to include internal procedures and how employee job descriptions and responsibilities are defined, managers can use internal audits as the landscape for employees to demonstrate and get rewarded for their participation in finding opportunities for improvement.

TLM Audit Software ensures these efforts are well organized, linked to all other aspects of the QMS that might be related, and assigned to ensure employees who rise to the occasion can be recognized accordingly.

Historically the decision to implement ISO was driven by the consequences of NOT being ISO certified when competitors were using ISO certification to win new business from customers who needed confidence in their supplier’s ability to consistently meet requirements.

This resulted in a lot of paper based systems set up by various “consultants” that advocated vague procedures that could technically meet the requirements of the ISO standard, but in reality did very little to improve quality or any other aspect of the business.

Times have changed, and the introduction of QMS software allowed organizations to take a different approach to their quality system and instead of wasting tons of time and money for little benefit, they are using their QMS to improve all aspects of the business.

At least the companies who could afford the high cost of most QMS software.

The whole point of ISO based quality standards is to address the minimum risks across every aspect of the business that could have consequences to customer satisfaction.  Unfortunately, by calling them “quality” standards, a misperception developed over the years that caused managers to think of quality as something the “quality department” was responsible for.

Total Lean Management (TLM) Software corrects this misperception by acting as an integrated management tool not only for compliance, but as the framework for how a company evolves.  Audit management software can be a vital component of this evolution, provided it is integrated with all the other aspects of the business to make auditing easier, faster, and more insightful.

There is Only One Type of Quality Management System


Over the last 20 years TLM has discovered a very basic truth when it comes to information management systems such as your eQMS, no two companies have the exact same needs.

In fact, the two biggest risks in the software selection process is either selecting software that is not flexible enough to manage information that is unique, and important to your workflow, thus forcing work arounds, or other concessions that effectively add waste to your business.

The other mistake is getting stuck with comprehensive, but inflexible systems due to their web based cloud hosting design, which forces a one size fits all approach to meeting customer needs.

And while one size might fit some, it might not fit all your needs when in the long run your understanding of those needs evolves and improves.

Total Lean Management Software, by definition, recognizes this fact, and addresses it through a dual technology, upstream / downstream user landscape approach to meeting the needs of both your upstream and downstream user types.  This is combined with our tiered approach to addressing newly discovered customer needs, making sure the software works in alignment with your business systems the day after your purchase, and for all the years ahead.

These measures include:

Custom fields

Allows you to adapt the software to your company’s terminology.

System Settings

Allows you to choose which features are applied to your process.

Rapid update cycles

Incorporating employee feedback into the continuous improvement cycle creates a synergistic effect on moral, engagement, and productivity.

Development Projects

This capability provides insurance that your system will never leave you stuck after discovering unknown needs after implementation.

High levels of interlinking

By implementing and combining modules in way that might be unique to your business or work flows.

World class customer support

Evolution is a team effort, and the whole team behind TLM enjoys helping companies comply with regulations, manage risk, continuously improve, and maintain a steady growth rate.

Help Files can be Linked to your Controlled Work Instructions

This unique TLM feature allows you to link individual screens in TLM to your own controlled procedures or work instructions for that area of the software (if needed).

Why TLM is your Best QMS Software Choice

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If you have any questions or want more detailed information, do not hesitate to call us.

If you have any questions or want more detailed information, do not hesitate to call us (866) 209-6896.

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Watch Awesome Testimonials

TLM Customers are always our top priority -David Smithstein, CEO

“In the 10 years that we have relied on TLM to manage our quality documents, it has grown to become the core of our QMS. Our QMS has been audited by BSI, TUV, SAI, FDA, Canada Health and CDPH . We survived all of those audits and emerged a better company. Thanks, David!”

Jim Klett

★ ★ ★ ★ ★
“EXCELLENT customer service! Without fail, David has responded to every question, email and phone call within a few hours. He is great to work with and always willing to help… TLM is a one-stop shop for all of our QMS needs … The training videos on the website are helpful- keep them coming!”

Allison Getz

★ ★ ★ ★ ★
“Very helpful in fine-tuning the software/reports to meet our specific needs for audits, even ones requested the day before the audit. The software is straight forward for use, we have 8 personnel in two different locations using it seamlessly … The best customer support I have ever used.”

Stewart Denham

★ ★ ★ ★ ★

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